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Sample Budgeting Calendar and Activities

Most timelines for budgets are based on a July 1 to June 30 Fiscal Year.  This sample is provided to give you an idea about the specific activities associated with budgeting and when they are likely to occur.

Your actual timeline may look similar, but always sync up your activities with those of the local government.

July

  • Review fourth quarter budget report. 
  • Review goals, objectives, and strategies for past fiscal year. 
  • Make adjustments for the present fiscal year if needed.

August

  • Review final annual report for just-ended fiscal year. 
  • Approve and submit it to appropriate governing body.

September

  • Begin work on needs assessment for next year. 
  • Brainstorm approaches.
  • Delegate follow-up effort to the director and a  subcommittee.

October

  • Review the first quarter report. 
  • Evaluate objectives and strategies in progress.
  • Review the previous fiscal year audit.

November

  • Review present costs and projections. 
  • Review current needs assessment; brainstorm possibilities for responses. 
  • Reach agreement on prioritized needs. 
  • Assign further research if needed for June reporting. 
  • Obtain and review information on projected revenues for the coming year.

December

  • Review goals and objectives for present year. 
  • Establish goals and objectives for the coming year based on staff, community, and other input, as well as agreements of previous month. 
  • Distribute goals, objectives with request for appropriate strategies and budget requests.

January

  • Review second quarterly report. 
  • Review strategies and budget requests. 
  • Prioritize by objectives established in November. 
  • The library board should assign a committee (if not already done) to work with the director to prepare a draft budget for board review. 
  • Reconfirm projected revenue information.

February

  • The board should review the draft budget prepared by the director and committee.

March

  • The board should consider holding a public hearing on the draft preliminary budget. 
  • Adopt preliminary budget.

April

  • Submit preliminary budget request or certified budget to funding body.

May

  • Continue to work with submitted request or budget. 
  • Review third quarter budget report. 
  • Adopt final budget for next year and submit it to appropriate authority.

June

  • Review and finalize any adjustments in closing out the present year.


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